Information for Graduating Seniors
Reminder: Accounts Deleted after Graduation on August 1st
After you graduate, your student Google Apps for Education account (includes your email account, docs, spreadsheets, presentations, etc.) will be deleted, in addition to the accounts mentioned below. If you want to keep items that you created and saved using these tools, you must download those items to a personal drive.
Maintaining Access to Your Documents
To maintain access to Google Docs, Blogger accounts, Google sites, etc., that you created using GSD Google Apps while you were a student, follow the instructions below:
Save Your Google Docs Files (Documents, Presentations, Spreadsheets, Forms)
All of the Google Docs that you created as a GSD student can be downloaded to your home computer or a flash drive with one easy operation.
1. All Google items can be downloaded from any computer with Internet access. Login to your GSD Google Apps account. Go to the Documents home page. Move your cursor over a document, presentation, or spreadsheet to highlight it, and click on the "Actions" link that appears to the right. Choose "Download..."
2. When the download dialog box appears, choose the All Items tab, then select the file formats you would like to use to download your documents. In most cases, nothing has to be changed here. Click "Download" to begin zipping your files.
* You can only download 2GB of data at a time.
3. Wait for your files to be downloaded; do not choose any other option. You will have the option to unzip (unarchive) or save your file; choose Save File. Locate your saved file in the downloads directory and move it to your chosen location.
Transfer Ownership of Your Google Sites
To maintain after-graduation access to the Google Sites you created as a Greendale School District student, you must transfer ownership of those sites to yourself at a private Gmail account. Google Apps will not allow you to share ownership of the site with a non-Google email account.
Set Up a Free Gmail Account
If you don't have a free Gmail (Google) email account, go to the Gmail home page, click on "Create an account," and follow the instructions to create a new email account. Once you have a valid Gmail account, you may use this address to change ownership of your current Greendale School District Google Sites and other Google tools. Once you have confirmed this email account, log out of your new private Gmail account.
Change Ownership of Your Google Site
1. Log in to your Greendale Google Site as usual. Click on the "More Actions" button, then click on "Site Permissions."
2. In the Sharing Settings dialog box, add your new Gmail address in the "Add people" box. Choose "Is owner" from the drop-down menu to the right. Be sure to check the option to send email notifications.
Click the Share button and close.
3. Your new Gmail account will soon receive an email with the URL of your Google site. Do this for every Google Site that you have created using your GSD Google Apps account.
4. After you leave Greendale School District you will be able to access your Google Sites using your new Google account. Just go to Google and log in with your new user name and password.
Transfer Ownership of Your Blog in Blogger
After setting up your new Gmail account, you will now have access to Blogger the same way you did with your GSD Google account in the more > even more menu. You will need to log into your GSD Google Apps account and open Blogger. While in your dashboard, click on "settings" below the blog that you are wanting to transfer. At the top of the window you will see "Blog Tools" and the ability to "Export Blog." You will now Download Blog to your desktop. It will download as a .xml file. You can do this to move your blog to another blogging service or simply to store your blog on your own hard drive, as well as upload back to Blogger in your new Gmail account. Once you have downloaded your blog, open your new Gmail account and open Blogger. You will create a new blog (title, name, word verification). Then go to "settings" and import existing blog.